EWIAS is coordinated by a Board of Directors of three members acting as the installation commission of the research association. The Board of Directors is assisted by a Scientific Advisory board of five members. The Institute is assisted by an Honor Committee of nine members.

The research groups approved by the Board of Directors must gather a minimum of three associate researchers. Individual associate researchers are admitted through individual applications supporting a research project.

At any one time EWIAS aims to have 5-7 full-time staff, 5-10 partner universities with ongoing collaborations and 25+ active adjunct research fellows. These staff and partners are involved in 30+ research projects involving postgraduate students and/or post-doctoral investigators.

EWIAS has a core operating budget which is complemented by individual research project, conference, book and other grants.